Department Updates
UPDATED August 1, 2021: New travel guidance has been released.
Click here to review the new guidance.
Return to Travel Webinar Series
Is your knowledge of travel policies and procedures a little rusty? Join us for a Return to Travel webinar session! Each of these 45-minute sessions focuses on a different travel topic: from booking to expense management and beyond.
Visit the VPCFO Training Calendar to register for a session, and check out the press release for additional details. We hope to see you there!
Updated 9/20/21: Live sessions ended in August. Find recordings of these webinars on our training page.
Pre-Approval in Chrome River & Discontinuation of Executive Approval Requirement
Pre-Approval is required for all university-sponsored travel where IU funds are involved. Review the FAQs or check out the written and video documentation to learn more.
In light of updated domestic travel guidance effective May 10, 2021, trip pre-approval in Chrome River is still required for all IU-sponsored travel, however, executive-level approval for domestic trips is no longer necessary.
Lodging Itemization Change
A recent Chrome River upgrade simplifies reconciliation for prepaid lodging. Expense report submitters are no longer required to itemize nightly room rates and taxes on expense reports. Instead, all nightly rates and taxes are reconciled as a single lump sum, known as Lodging Room Rate Plus Taxes/Fees. Click here to read more about the update.
The Reconciling Prepaid Travel Expenses document was also updated to reflect this change. You may need to clear your browser's cache to view the updated document if you have accessed an older version before today.
Expense Report Routing Update
As of January 2021, Chrome River reports which only contain expenses listed as $100 or less per expense or which only contain mileage will no longer route to Travel Management Services (TMS) for review. Instead, final approval will be granted by the regular travel document approver. This enhancement allows TMS to prioritize review of higher risk reports and results in quicker reimbursements.
Visit the new and improved Training page!
The training page has been reorganized to better support our travelers. Resources are now grouped in four categories:
- Roles & Permissions: Obtain roles and permissions needed to book travel.
- Before the Trip: Tasks to complete before your trip.
- After the Trip: Reconciling travel after your trip.
- Supplemental Resources: Analytics, FAQs, and more.
Will your license fly on May 3, 2023?
Beginning May 3, 2023 a Real ID-compliant driver's license, permit or
identification card will be required to board commercial flights.
Visit the Indiana BMV Real ID resource page to learn how to meet this requirement before the deadline.
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