Welcome to IU Travel
We provide an efficient, cost-effective travel management program to assist faculty and staff with IU-sponsored travel and expense reimbursement. Find information on booking IU-paid travel, discounts, policy and procedures, and tips for faster reimbursement.
New/infrequent travelers and arrangers will find training support at the Financial Training & Communications team’s website.
Travel Advisories and New Resources
New! Duplicate a Trip Authorization
Chrome River rolled out a helpful new feature that allows users to duplicate a submitted Trip Authorization (TA) report. This new feature can help Delegates and Travelers alike to reduce the amount of time you spend creating TA reports. Learn about the use cases for this feature and how to use it on the Training team’s website.
Update to Nonemployee Guest Travel in Egencia
Travel Arrangers with Egencia Guest profiles prior to March 31, 2023, will find their legacy guest traveler profile deactivated. Effective April 3, the new guest process involves creating a temporary profile unique to each individual guest traveler. Review the new process here.
New! Interactive Video Resources
Are you brand new to IU Travel, or could you use a quick reference? This new, interactive video covers expense reporting for both reimbursements and IU-paid expenses on in-state trips.
Traveling out of state? Before booking your trip, ensure you’re up to speed on Trip Authorization by enrolling in this self-guided, interactive TA course.
Trip Authorization is Live in Chrome River
On Monday, November 7, Pre-Approval reports in Chrome River transitioned into Trip Authorization: a more intuitive report containing expense tiles for per diem, mileage, and conference registration. Trip Authorization is no longer required for In-State Trips. Click here to learn more about TA.
Southwest Airline Business Booking
IU Travel Management has partnered with Southwest Airlines to provide access to SWABIZ: Southwest's business travel booking tool that comes pre-loaded with negotiated rates and links directly to your rapid rewards account. Click here to learn more!
Upload receipts in a SNAP
Uploading receipts is a snap with Chrome River SNAP app! This free app available on iOS/Apple and Android devices allows users to upload photos of physical receipts directly to Chrome River while on the go. Uploaded receipt images are housed in the Receipt Gallery within Chrome River and are accessible to anyone with access to the expense owner’s account. Learn more about CR SNAP.
Stay in the Know with Egencia Travel Alerts
Travelers nationwide are experiencing flight delays and cancellations. For trips booked in Egencia, please make sure you have enabled notifications in your Egencia profile settings. Travelers can opt in to receive alerts for check in reminders, gate changes, baggage claim reminders, flight cancellation alerts, and flight delay alerts via text message or email. This can be toggled in either the Egencia desktop or mobile app. Learn how to opt in.
Applying for a Passport
When applying for a passport, there are two routes you can take.
- Apply for a passport directly at the US Post Office or
- Use the CIBT contract for expedited service. IU has negotiated discounted fees for expediting services for passports and visas via CIBTvisas. Click here to access the CIBTvisas portal.
Please visit https://overseas.iu.edu/planning/passports.html for more information.
Will your license fly on May 7, 2025?
Beginning May 7, 2025 a Real ID-compliant driver's license, permit or identification card will be required to board commercial flights. Visit the Indiana BMV Real ID resource page to learn how to meet this requirement before the deadline.