Trip Authorization
This guidance goes into effect Monday, November 7, 2022.
Trip Authorization (TA) is required based on the destination of your travel. Trip Authorization was previously known as Pre-Approval. TA should be submitted and approved in Emburse Enterprise prior to booking travel.
The guidance outlined on this page reflect University Administration guidance and Emburse Enterprise system requirements. Always check with your supervisor or business office to ensure you are following any additional procedures your department requires.
In-State travel does not require TA.
In-State travel is defined as travel where the destination is inside of Indiana, regardless of where the traveler is coming from.
- Driving between IU campuses for work.
- Attending a conference in Indiana.
- Visiting Indiana as a guest speaker from another country or state.
Domestic and International travel require TA.
Domestic travel is defined as travel where the destination is a state outside of Indiana, but still within the United States. International travel is defined as travel where the destination is in another country, including Canada and Mexico.
- A student flying or driving to Chicago for an IU event.
- An IU staff member flying or driving to Memphis for development or recruitment.
- An IU professor flying or driving to a conference in Denver.
- A non-employee keynote speaker traveling to Louisville for an IU-sponsored conference.
- A student conducting field work in another country.
- An IU professor flying to another country to attend a conference or perform research in the field for a book or project.
- An IU staff member flying to another country to serve as an ambassador for IU or perform medical work.
- A non-employee keynote speaker traveling to London to speak at an IU-sponsored conference.
Training Documentation
Ready to learn more? Click here to enroll in a self-guided Canvas training course on TA or click a link below for written guidance.